Finance & Accounts Division

About the Division

Finance and Accounts (F&A) division is one of the important division’s of Bangladesh Open University. Finance and Accounts division plays of a vital role to solve the financial matter or claim as early as possible. All types of bill like TA/DA, teachers honorarium, suppliers and tender bills, petty cash, monthly salary, pension, overtime bill, recreation allowance, selection grade, time scale, up-gradation, GPF, house loan, benevolent fund, pay fixation & payment of salary, bill, arrear bill and others are checked and verified from this division according to the respective Gov’t and BOU act rules and regulation. This division also deducts source VAT & TAX from bill as per Gov’t rule if it is applicable. Finance and Accounts Division collects program income from Regional Resource Centre and Local Co-ordinating Office, collects tender security, bank performance security, others security and miscellaneous income from various sources and keeps all records properly. Besides these tender security or money is discharged or returned to the respective person or tender from accounts division at the end of the validity or contract period. All financial record like cash book, ledger book, advance register cheque issue register, bank statement income and expenditure statement are kept and maintained in this Division. Furthermore, this division also takes necessary co-operation and provide support to prepare yearly budget within the stipulated time under the guidance of the authority. F&A also prepares salary certificate for every teacher, officer and staff who is tax payer and tax statement for tax office. This division also released fund from the UGC and take necessary action for the investment of surplus fund, renewal of investment and encashment of investment. Monthly, quarterly, half-yearly and yearly income and expenditure statement are prepared from this division and send it to the UGC and ministry with their requirements. This division also put-up different letter for administrative approval and send it to various section, division and organization for necessary action. Finally, finance and accounts division also provides necessary papers and documents to external and internal audit team in order to settle any audit objections.

Mission

Bangladesh Open University provides education to the students all over Bangladesh through open and distance mode. Students can get education from anywhere at any age through distance method. For this a student depends on electronic medium and IT facilities. After the approval of the authority Finance and Accounts Division wants to start a software based pay-roll and accounts systems so that all Financial claim or matters solve as quickly as possible and students can get much more facilities from Bangladesh Open University and also complete their program on schedule time.

Responsibilites

Accounts Section:

1.	To check and verify all types of bill/voucher according to the respective Govt. and BOU act, rules and regulation, and send these with relevant documents for approval.
2.	To collect various types of miscellaneous income and keep the records properly.
3.	To keep and maintain cashbook, budget book, advance register, cheque issue register, bank statement, income & expenditure statements and other record or statement properly.
4.	To provide support to prepare yearly budget.
5.	To deduct source VAT & TAX from bill as per government rules if it is applicable.
6.	To check & verify all payment, receipt and journal voucher for the approval of the authority.
7.	To prepare monthly quarterly, half-yearly and yearly income & expenditure statements and send it to relevant bodies of the universities, UGC and Ministry with their requirements.
8.	To check TA/DA bill and teacher’s honorarium bill according to the respective Gov’t and BOU act, rules & regulations and the rate approved by the Board of Governors (BOG) and send it with relevant documents for the approval of the authority.
9.	To arrange trusty board meeting of B.F and prepare working paper for taking decision.
10.	To collect tender security, bank performance security, others security and miscellaneous income from various sources and keep this record properly. Besides tender security or money will be discharged or return to the respective person or tenderer at the end of the validity or contract period.
11.	To access all relevant financial statements and other financial works.
12.	To puts up different letter for administrative approval and send it to various sections, divisions and organizations for necessary action.
13.	To prepare salary certificate for every teachers, officers and staffs.
14.	To supply necessary papers and documents to the external and internal audit team in order to settle audit objections.
15.	To deposit cheque to the Bangladesh Bank regarding Income Tax and VAT deducted at source.
16.	To prepare monthly salary, monthly pension, over time, monthly benevolent fund and daily wages bill payment.
17.	To examine bill of overtime & ensure the payment of recreation allowance.
18.	To process pension files and assess financial benefits after PRL.
19.	To calculate Financial benefits against 12 months leave PRL.
20.	To assess GPF loan and present to the authority for approval.
21.	To perform responsibility for BF by following steps like GPF.
22.	To evaluate & calculate all salary related expenditure.
23.	To issue all kind of yearly salary certificate & monthly pay slip for assessment of tax.
24.	To fix pay according to office order of time scale, selection grade & govt. pay scale.
25.	To maintain & process salary & fund register.
26.	To ensure payment of arrear salary bill.
27.	To give opinion for approval of time scale, selection grade, EB cross, final payment of pension, lamp grant according to Govt. rule & BOU Rule.
28.	To deposit D.D at bank which are sent from RRC by deducting fund.
29.	To prepare receipts & payment accounts of pension fund for submission to the UGC.
30.	To issue yearly GPF statement to every employee after calculating interest.
31.	To maintain budget control register in respect of salary & pension.
32.	To maintain house loan register.
33.	To maintain copy of personal file regarding salary & allowances.
34.	To arrange trusty board meeting of B.F. & G.I following instruction of the respective authority.
35.	To estimate salary budget report for each and every employee according to demand of UGC & submit to the UGC for allocation.
36.	To assist preparation of university budget.
37.	To prepare Office/Division/School wise monthly, quarterly, half yearly, yearly salary expenditure for budget preparation.
38.	Any other duties assigned by the authority.

Finance Section:

1.	To prepare budget of the university under the guidance of the authority.
2.	To submits monthly, quarterly and annual expenditure statements to the UGC and ministry for their requirements.
3.	To released fund from the UGC.
4.	To take necessary action for the investment of surplus fund, renewal of investment and encashment of investments.
5.	To supervise the works of budgetary control and payment of subscription and grants.
6.	To keep liaison with the UGC, ministry, bank and other organization regarding financial matters.
7.	To takes step to settle audit objection.
8.	To puts-up various types of letter for administrative approval and send it to the various section, division and organization for necessary action.
9.	To conduct various types of meeting like finance committee, investment committee, staff welfare committee and prepare minutes for the approval of the authority.
10.	Any other duties assigned by the authority.

Monitoring Section :

1.	To supervise and maintain the program income accounts for regional resource centre and Co-ordinating office.
2.	To check and verify monitoring card-1 and 2 which is send by the Regional Resource Centre.
3.	To collect monthly Bank Statement from our central income receiving Bank (Sonali and Janata).
4.	To prepare monthly, quarterly and yearly program income and expenditure statements.
5.	To prepare the statement of different type of program income.
6.	To estimate program income properly and timely deposited to the related accounts.
7.	To put-up different types of letter for administrative approval and send it to various section division and organization for necessary action.
8.	To keep liasion with various types bank and organization for necessary action.
9.	To provide necessary papers and documents to internal and external audit team to settle audit objections.
10.	To determine cost benefit analysis from various types of program and recommendations to income related to different program.
11.	To keep and maintain program income related cash book, ledger book, income & expenditure statements and others records properly.
12.	Any other duties assigned by the authority.

List of All Officers and Employees

Office of the Director

#	Name	Designation	Phone	E-Mail Address
1.	Md. Hemayet Miah	Director	Phone: 9291116 PABX: 9291101-4Ex.223 Mob: 01716411748	This e-mail address is being protected from spambots. You need JavaScript enabled to view it
2.	Md. Mizanur Rahman Bhuiyan	Administrative Officer	Phone: 9291116 Mob: 01818712934	This e-mail address is being protected from spambots. You need JavaScript enabled to view it
3.	Anil Lal	MLSS	Mob: 01726025110	-
4.	Ms. Suriya Akther	MLSS	Mob: 01715954157	-
5.	Md. Zillur Rahman Sheik	Cleaner	Mob: 01758371237	-

Accounts Section

#	Name	Designation	Phone	E-Mail Address
1.	Md. Malequzzaman	Joint Director	PABX: 9291101-4 Ext.226 Mob: 01761570001	-
2.	Md. Sazzad Hossain Choudhury	Deputy Director	PABX: 9291101-4 Ext.431 Mob: 01716645103	This e-mail address is being protected from spambots. You need JavaScript enabled to view it This e-mail address is being protected from spambots. You need JavaScript enabled to view it
3.	Md. Monsur Alam	Deputy Director	PABX: 9291101-4 Ext.229 Mob: 01712101115	This e-mail address is being protected from spambots. You need JavaScript enabled to view it
4.	Ms. Nargis Akhter	Deputy Director	PABX: 9291101-4 Ext.231 Mob: 01715245803	This e-mail address is being protected from spambots. You need JavaScript enabled to view it
5.	S.M Atiqur Rahaman	Assistant Director	PABX: 9291101-4 Ext.399 Mob: 01756970689	This e-mail address is being protected from spambots. You need JavaScript enabled to view it
6.	Ms. Julekha Khatun	Assistant Director	PABX: 9291101-4 Ext.434 Mob: 01714451990	-
7.	Swarup Sarker	Accounts Officer	PABX: 9291101-4Ext.228 Mob: 01719090937
8.	Md. Anarul Islam	Accounts Officer	Mob: 01719401204	This e-mail address is being protected from spambots. You need JavaScript enabled to view it
9.	S.M Emran Hossain	Accounts Officer	PABX: 9291101-4Ext.228 Mob: 01735242526	This e-mail address is being protected from spambots. You need JavaScript enabled to view it
10.	Ms. Aleya Ferdousi	Coordinating Officer	PABX: 9291101-4Ext.228 Mob: 01816519219	This e-mail address is being protected from spambots. You need JavaScript enabled to view it
11.	Ms. Azimun Nesa	Accounts Officer	PABX: 9291101-4Ext.434 Mob: 01912448586
12.	Md. Nazmul Haque	Accounts Officer	PABX: 9291101-4Ext.224 Mob: 01746068944
13.	Ms. Sarmin Akhter	Accounts Officer	PABX: 9291101-4Ext.434 Mob: 01712934218
14	Md. Tarequl Islam	Administrative Officer	Mob: 01818205380
15.	Md. Wahiduzzaman Howlader	Administrative Officer	PABX: 9291101-4 Ext.224 Mob: 01715343498	This e-mail address is being protected from spambots. You need JavaScript enabled to view it
16.	Md. Ali Akbor	Section Officer	Mob: 01718422804	-
17.	Md. Humayon Kabir	Section Officer	Mob: 01714923977
18.	Md. Abu Sayem	WPO	Mob: 01816215348	This e-mail address is being protected from spambots. You need JavaScript enabled to view it
19.	Tamjidul Islam	UDA	Mob: 01715619544	-
20	Bazlur Rahaman Khandaker	Accountant	Mob: 01716851489
21.	Swapan Kumar Dey	Accountant	Mob: 01911919793	This e-mail address is being protected from spambots. You need JavaScript enabled to view it
22.	Md. Shamim Hossain	Accountant	Mob: 01724325051	-
23.	Ms. Shahida Parvin	Accountant	Mob: 01197182253	-
24.	Md. Abdul Aziz	Cashier	Mob: 01937076408	-
25.	Muhammad Shahidul Islam	LDA	Mob: 01726366608	-
26.	Md. Kahinur Hossain	LDA	Mob: 01715657944	-
27.	Md. Sultan Bapary	MLSS	Mob: 01731513774	-
28.	Md. Jahangir Alam	Cash Peon	Mob: 01746716396	-

Finance Section

#	Name	Designation	Phone	E-Mail Address
1	Md. Malequzzaman	Joint Director	PABX: 9291101-4 Ext.226 Mob: 01761570001
2	Ms. Eiamin Rahman	Deputy Director	PABX: 9291101-4 Ext.583 01552304629	-
3	Md. Fazlul Karim	Assistant Director	PABX: 9291101-4Ext.581 01716066508	This e-mail address is being protected from spambots. You need JavaScript enabled to view it
4	Md. Mamunur Rashid Sarkar	Assistant Director	PABX: 9291101-4Ext.581 01726324200
5	Ms. Nazneen Nahar	Administrative Officer	01813917799	-
6	Md. Helal Uddin	UDA	PABX: 9291101-4Ext.581 01712099576	-
7	Mohammad Neamul Haque Howlader	WPO	PABX: 9291101-4Ext.230 01712263294	This e-mail address is being protected from spambots. You need JavaScript enabled to view it
8	Md. Kazi Abu Sama	MLSS	01745676824	-

Monitoring Section

#	Name	Designation	Phone	E-Mail Address
1.	Md. Nurul Islam	Deputy Director	PABX: 9291101-4 Ext 220 01726205007	This e-mail address is being protected from spambots. You need JavaScript enabled to view it
2.	Md. Altaf Hossain	Administrative Officer	PABX: 9291101-4 Ext: 220 01942069776	-
3.	Ms. Hasina Parvin	Administrative Officer	PABX: 9291101-4 Ext: 220 01719844877	-
4.	Md. Nazrul Islam	MLSS	01720055814	-

Contact

MD. HEMAYET MIAH

Director (Finance and Accounts)
Finance and Accounts Division
Bangladesh Open University
Board Bazar, Gazipur-1705
Phone: 02-9291116; Fax: 02-9291116;
PABX: 02-9291101-4; Ext: 223.
E-mail : This e-mail address is being protected from spambots. You need JavaScript enabled to view it